Features to Look For in Document Sharing Software

In the past sharing files with colleagues required printing documents or physically handing them around. This was inefficient and often resulted in confusion and mistakes. The newer method is to use file-sharing software which allows employees to upload, download and transfer different kinds of files using the internet or through a network. The best document sharing software comes with features such as version control, central data storage and real-time collaboration. This allows the project managers to distribute information and manage their projects in real time.

In the ideal scenario, the best file sharing tools also allow IT control over content to safeguard sensitive or unsuitable data from being shared and to ensure that all users are working with the most recent version of each file. The most current cloud-based software programs permit multiple permission levels which aids in maintaining security https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online/ and prevent information leaks.

Version tracking is a crucial feature of any document sharing program and many vendors have incorporated this feature into their systems to assist teams avoid duplicates or working with old versions. Look for it in platforms that support popular applications like Office, CAD files, or even videos and photos.

The most advanced document sharing software also allow seamless collaboration. They are easy to use and provide an enjoyable experience from the initial onboarding phase to daily use. Look for an interface that is user-friendly and has the ability to search for specific words or phrases within titles and body text as well as filter using upload dates and last modified dates or file type, among other. Platforms should have the ability to sync the files on your local machine to the cloud, for maximum convenience and productivity.

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